Job ID: 9934
Location: Anchorage, AK
Category: Engineering & Manufacturing
Employment Type: Contract
Date Added: 11/14/2024
Job Description
Location: Anchorage, AK
Description:
The Infrastructure Cost Control Invoice specialist position performs under the direction of the Cost Control Lead- Infrastructure and will be accountable for oversight of certain components of the Infrastructure cost, change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required.
Responsibilities
The Infrastructure Cost Control Specialist reports to the Cost Control Lead Infrastructure and may be responsible for:
- Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes. Route invoices to appropriate invoice reviewer or approver, as needed.
- Assist invoice reviewers / approvers with invoice processing issues.
- Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area’s of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does)
- Develop working knowledge of agreements and contracts, as well as provide rate validation for them.
- Complete invoice reconciliation audits with vendors as assigned
- Complete rejection and resubmission monitoring; provide guidance to vendors where required
- Address general vendor and internal queries
- Monitor invoices in header error
- If requested, train team and new employees on process
- Provide errors resolution on invoices
- Lead internal training sessions for invoice reviewers and approvers
- Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments
- Participate in team meetings
- Address special projects as requested or
- Monitor eInvoicing and Actian enablement on new vendors setup
- Effectively communicate instructions to vendor on new electronic enablement process
- Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires
Basic/Required Qualifications
- Bachelors’ Degree and/or equivalent experience
- Proven management and staff leadership skills
- 3+ years experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale.
- SAP experience preferred
- Excellent Customer Service Skills
- Ability to work autonomously in a client focus, team environment
- •High attention to detail
- Strong verbal and written communication skills
- Strong time management skills
Preferred Skills
- BS Degree in Construction Management, Engineering or other appropriate field or equivalent experience.
- Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other)
- Demonstrated ability for development of reports for and presentations to management.
Knowledge, Skills, and Other Requirements
- Bachelor’s Degree
- 3-5 years’ experience related to Accounts Payable, Contracts, Finance or related field
- Excel spreadsheet intermediate to advanced
Additional Information
- All duties will be performed in accordance with HSE policies and SPIRIT values.
- Willing and able to travel 25% of the time.
- This Role will be based in Anchorage
